Employee Polices & Procedures Manual

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Revised January 2018

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Cover Letter | About the Village | Table of Contents

Chapter I - General Provisions
- General Policy
- Purpose of Manual
- Disclaimer
- Applicability of Manual
- Village Charter
- Office of the Human Resources Director
- Definitions
- Collective Bargaining Agreements
Chapter II - Village Policies
- Acceptance of Gifts/Favors
- Drug and Alcohol Free Workplace
- Equal Opportunity Employment Policy
- Prohibition of Harassment Policy
- Equal Employment/Harassment Compliance Procedure
- Smoke-free Workplace
- Safety
- Dress Code
- Village Identification
- Reimbursement for Damaged Personal Property
- Employee Reporting Procedures During Disaster Operations
- Telephone System and Voice Mail Recording
- Computer Use, Electronic Communications and Equipment
- Work Space Maintenance, Security and Privacy
- Direct Deposit
- HIPAA - Privacy Policy
- Attendance and Punctuality
- Work Schedule
- Meal Periods for Non-exempt Positions
- Timekeeping
- Workplace Violence Prevention Policy
- Children in the Workplace
- Prior Service Credit
- Procedures for Reporting Fraudulent Activity
- Social Media
- ADA - Reasonable Accommodation
- Fraternization
- Domestic Partnership Benefits
- Improper Deductions from Pay - Safe Harbor
- Political Activities
Chapter III - Municipal Service
- Municipal Service
- Exempted from Municipal Service
- Labor Agreements
- Double Employment
- Outside Employment
- Recruitment
- Employment of Relatives
- Examinations
- Appointments
Chapter IV - Leave Benefits
- Designated Holidays
- Voting
- Vacation Leave
- Sick Leave
- Disability Leave - Workers' Compensation
- Other Leaves with Pay
- Leave of Absence without Pay
- Family and Medical Leave Act of 1993 - Village Policy
- Domestic Violence Leave
Chapter V - Employee Relations and Benefits
- Insurance
- COBRA
- Retirement Income
- Employee Performance Evaluations
- Personnel Files
- In-Service Training
- Education Reimbursement Program
- Service Recognition
- Voluntary Benefits
- Recruitment Incentive Program
- Retiree Health Benefits
Chapter VI - Position Classification and Compensation Plan
- Content and Use
- Implementation
- Reclassification
- Compensation Plan Administration
- Pay Grade Adjustments
- Effective Date of Pay Changes
- Overtime and Compensatory Time for Non-exempt Employees
Chapter VII - Separation
- Types of Separation
- Resignations
- Lay Off
- Terminations
- Exit Interviews
- Re-hire Policy
- Return of Village Property
Chapter VIII - Code of Conduct and Disciplinary Procedures
- Employee Code of Conduct
- Disciplinary Responsibility
- Suspensions
- Terminations
- Employee Dispute Procedure
- Problem Resolution
Appendices