Employee Polices & Procedures Manual

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Revised January 2018

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  • Chapter I - General Provisions
    • General Policy
    • Purpose of Manual
    • Disclaimer
    • Applicability of Manual
    • Village Charter
    • Office of the Human Resources Director
    • Definitions
    • Collective Bargaining Agreements

  • Chapter II - Village Policies
    • Acceptance of Gifts/Favors
    • Drug and Alcohol Free Workplace
    • Equal Opportunity Employment Policy
    • Prohibition of Harassment Policy
    • Equal Employment/Harassment Compliance Procedure
    • Smoke-free Workplace
    • Safety
    • Dress Code
    • Village Identification
    • Reimbursement for Damaged Personal Property
    • Employee Reporting Procedures During Disaster Operations
    • Telephone System and Voice Mail Recording
    • Computer Use, Electronic Communications and Equipment
    • Work Space Maintenance, Security and Privacy
    • Direct Deposit
    • HIPAA - Privacy Policy
    • Attendance and Punctuality
    • Work Schedule
    • Meal Periods for Non-exempt Positions
    • Timekeeping
    • Workplace Violence Prevention Policy
    • Children in the Workplace
    • Prior Service Credit
    • Procedures for Reporting Fraudulent Activity
    • Social Media
    • ADA - Reasonable Accommodation
    • Fraternization
    • Domestic Partnership Benefits
    • Improper Deductions from Pay - Safe Harbor
    • Political Activities

  • Chapter III - Municipal Service
    • Municipal Service
    • Exempted from Municipal Service
    • Labor Agreements
    • Double Employment
    • Outside Employment
    • Recruitment
    • Employment of Relatives
    • Examinations
    • Appointments

  • Chapter IV - Leave Benefits
    • Designated Holidays
    • Voting
    • Vacation Leave
    • Sick Leave
    • Disability Leave - Workers' Compensation
    • Other Leaves with Pay
    • Leave of Absence without Pay
    • Family and Medical Leave Act of 1993 - Village Policy
    • Domestic Violence Leave

  • Chapter V - Employee Relations and Benefits
    • Insurance
    • COBRA
    • Retirement Income
    • Employee Performance Evaluations
    • Personnel Files
    • In-Service Training
    • Education Reimbursement Program
    • Service Recognition
    • Voluntary Benefits
    • Recruitment Incentive Program
    • Retiree Health Benefits

  • Chapter VI - Position Classification and Compensation Plan
    • Content and Use
    • Implementation
    • Reclassification
    • Compensation Plan Administration
    • Pay Grade Adjustments
    • Effective Date of Pay Changes
    • Overtime and Compensatory Time for Non-exempt Employees

  • Chapter VII - Separation
    • Types of Separation
    • Resignations
    • Lay Off
    • Terminations
    • Exit Interviews
    • Re-hire Policy
    • Return of Village Property

  • Chapter VIII - Code of Conduct and Disciplinary Procedures
    • Employee Code of Conduct
    • Disciplinary Responsibility
    • Suspensions
    • Terminations
    • Employee Dispute Procedure
    • Problem Resolution

  • Appendices

 

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